Last Updated: May 25, 2025

1. INTRODUCTION

SoTalented ("we," "our," or "us") operates the website https://hiresotalented.com/ (the "Service") and provides remote talent acquisition and employer of record services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

We are committed to protecting your privacy and ensuring the security of your personal information. By accessing or using our Service, you agree to the collection and use of information in accordance with this Privacy Policy.

2. INFORMATION WE COLLECT

2.1 Personal Information

We may collect the following types of personal information:

• Contact Information: Name, email address, phone number, company name, job title
• Professional Information: Resume, work experience, skills, education, certifications
• Identity Verification: Government-issued ID, background check results, references
• Financial Information: Bank account details, tax information, salary expectations
• Communication Data: Messages, emails, and other communications with us
• Technical Information: IP address, browser type, device information, usage data

2.2 Information from Third Parties

We may receive information about you from:
• Job portals and professional networking platforms
• Background check providers
• Reference contacts
• Client companies during the hiring process
• Payment processors and financial institutions

2.3 Automatically Collected Information

When you visit our website, we automatically collect:
• Log data (IP address, browser type, pages visited)
• Cookies and similar tracking technologies
• Device information and operating system
• Usage patterns and preferences
• Location data (general geographic location)

3. HOW WE USE YOUR INFORMATION

We use your information for the following purposes:

• Talent Acquisition: Matching candidates with client opportunities, conducting interviews
• Employer of Record Services: Payroll processing, benefits administration, compliance management
• Background Verification: Conducting background checks, reference verification
• Communication: Sending updates, notifications, and service-related communications
• Legal Compliance: Meeting tax obligations, labor law compliance, regulatory requirements
• Service Improvement: Analyzing usage patterns to enhance our platform and services
• Marketing: Sending promotional materials (with your consent)
• Security: Protecting against fraud, unauthorized access, and security threats

4. HOW WE SHARE YOUR INFORMATION

We may share your information in the following circumstances:

• With Client Companies: When you are matched for a position, we share relevant professional information
• Service Providers: Third-party vendors who assist with background checks, payroll, benefits administration
• Legal Requirements: When required by law, court order, or government request
• Business Transfers: In case of merger, acquisition, or sale of business assets
• Consent: When you have given explicit consent for specific sharing
• Emergency Situations: To protect safety and prevent harm

We do not sell your personal information to third parties for marketing purposes.

5. DATA SECURITY

We implement appropriate technical and organizational measures to protect your information:

• Encryption of data in transit and at rest
• Secure servers and databases with access controls
• Regular security audits and vulnerability assessments
• Employee training on data protection and confidentiality
• Non-disclosure agreements with all staff and contractors
• Multi-factor authentication for system access
• Regular backup and disaster recovery procedures

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. DATA RETENTION

We retain your information for as long as necessary to:

• Provide our services and maintain your account
• Comply with legal obligations and tax requirements
• Resolve disputes and enforce agreements
• Maintain business records as required by law

Generally, we retain:
• Active candidate profiles: Until you request deletion or become inactive for 3 years
• Employee records: For 7 years after employment termination (as required by Indian law)
• Financial records: For 7 years for tax and compliance purposes
• Communication records: For 3 years unless longer retention is required

7. YOUR PRIVACY RIGHTS

Depending on your location, you may have the following rights:

• Access: Request copies of your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Portability: Request transfer of your data to another service provider
• Restriction: Request limitation of processing in certain circumstances
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent for processing where consent is the legal basis

To exercise these rights, contact us at privacy@hiresotalented.com. We will respond within 30 days.

8. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Provide personalized content and recommendations
• Ensure website security and prevent fraud

You can control cookies through your browser settings. However, disabling cookies may affect website functionality.

Types of cookies we use:
• Essential cookies: Required for website operation
• Analytics cookies: Help us understand website usage
• Functional cookies: Remember your preferences
• Marketing cookies: Used for targeted advertising (with consent)

9. INTERNATIONAL DATA TRANSFERS

As we provide services to clients globally, your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place:

• Standard Contractual Clauses approved by relevant authorities
• Adequacy decisions by data protection authorities
• Certification schemes and codes of conduct
• Explicit consent where required

We primarily process data in India and may transfer data to client locations as necessary for service delivery.

10. CHILDREN'S PRIVACY

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly.

11. THIRD-PARTY LINKS

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies before providing any information.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending email notifications to registered users
• Providing notice through our service platform

Your continued use of our services after any changes constitutes acceptance of the updated Privacy Policy.

13. CONTACT INFORMATION

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

SoTalented
Email: privacy@hiresotalented.com
Website: https://hiresotalented.com/
Address: Bangalore, India

For data protection inquiries specifically, you may also contact our Data Protection Officer at dpo@hiresotalented.com.

If you are not satisfied with our response, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.